Administrative Assistant

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This position is not actively hiring. However, you are welcome to submit your resume for consideration for future opportunities.

We are looking for administrative assistant to join our team. Candidate must have the ability to multitask, have excellent communication skills and prioritize responsibilities and duties while still being productive in a very fast paced environment. Candidate must also have a valid driver’s license for occasional short travel.

GENERAL OFFICE DUTIES:

  • Greeting Visitors including applicants

  • Scanning

  • Filing

  • Answer general phone calls

  • File and folder creations

  • Short drives to 2nd office daily and locally needed

  • Inventory tracking

  • Mail sorting

  • Check distribution

DATA ENTRY

  • Time and attendance entries and prep for payroll submission

  • Assist other departments with data entry

  • Assistance in Marketing Tasks

  • Assistance in Insurance Claims

EXPERIENCE:

  • Proficiency in Microsoft programs is a must

  • Knowledge in Sage 100 Contractor helpful

  • Ability to learn new programs

  • Must be able to multi-task

  • Strong verbal and written communication skills

  • Detailed oriented and organized

  • 2 years of customer service experience preferred

WHAT WE OFFER:

Competitive salary based on experience ($18 - $24/hour)

Benefits package to include; 401(K), Medical, Dental, PTO, and Paid Holidays.

Job Type: Full-time

Expected hours: 40 - 42 per week

BENEFITS

401K, 401K Matching, Dental Insurance, Health Insurance, PTO/Vacation, Paid Holiday, Life Insurance, Vision Insurance

START DATE

Immediate; Applications/Resumes are accepted until a suitable candidate is selected.

SCHEDULE:

8 hour shift, No nights, no weekends

Work Location: In person

Only qualified applicants who are authorized to work in the United States and who submit all required information will be contacted for an interview.

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COMPANY POLICY AND PROCEDURE COMPLIANCE 

  • Follow all company policies and procedures, plus state, local, and federal laws (including I-9, EEOC, Civil Rights, and ADA laws and requirements).

  • Keep company records and information confidential at all times.

  • Maintain a professional appearance and demeanor.

  • Comply with demands of year-round duties.

  • Follow all policies in Xquisite Landscaping's company handbook and safety handbook.

Xquisite Landscaping is proud to be an Equal Opportunity Employer and maintains a work environment free from unlawful discrimination. 

Xquisite Landscaping supports compliance with the Boston Residents Jobs Policy and strives to recruit, hire, and retain Boston residents; as well as women, and individuals from diverse backgrounds.

Xquisite Landscape is a Drug Free Workplace.

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