Billing and Compliance Coordinator
RESPONSIBILITIES
• Prepare and process progress billings and AIA requisitions using accounting software and online billing platforms.
• Maintain accounts receivable records, review customer balances, and follow up on payment status and outstanding invoices.
• Check required project and billing documentation for completeness and compliance with company and customer requirements.
• Track compliance deadlines and missing or expired documents; follow up with customers, vendors, and internal teams until outstanding items are resolved.
• Obtain and track lien waivers and other supporting documents needed for billing and payment processing.
• Coordinate with project managers, accounts payable, and accounting leadership to resolve billing questions and documentation issues.
• Create and update spreadsheets, enter data accurately, maintain schedules and reports, and organize electronic records.
• Assist with related accounting and administrative tasks as needed.
QUALIFICATIONS
• Experience in accounts receivable or project billing, including AIA requisitions and lien waiver processing.
• Comfort with Microsoft Office, including Excel, and maintaining organized electronic records.
• Familiarity with Sage products preferred.
• Ability to learn online billing platforms such as Textura, Procore, and GCPay.
• Strong communication, organization, and follow-up skills, with accurate data entry and close attention to detail.
• Ability to prioritize, manage interruptions, follow direction, and adapt to changing software and procedures.
BENEFITS:
401K, 401K Matching, Dental Insurance, Health Insurance, PTO/Vacation, Paid Holiday, Life Insurance, Vision Insurance
Schedule:
8 hour shift, Monday to Friday
EXPERIENCE:
Accounts Receivable Experience: 3 years (Preferred)
Work Location: Onsite, North Easton, MA
Job Type: Full Time
SALARY: Competitive based on experience.
Submit your resume for consideration. Immediate opening; applications will be accepted until the position is filled. Applicants must be authorized to work in the United States. Qualified candidates selected for an interview will be contacted.
We are an equal opportunity employer and maintain a drug-free workplace.
COMPANY POLICY AND PROCEDURE COMPLIANCE
Follow all company policies and procedures, plus state, local, and federal laws (including I-9, EEOC, Civil Rights, and ADA laws and requirements).
Keep company records and information confidential at all times.
Maintain a professional appearance and demeanor.
Comply with demands of year-round duties.
Follow all policies in Xquisite Landscaping's company handbook and safety handbook.
Xquisite Landscaping is proud to be an Equal Opportunity Employer and maintains a work environment free from unlawful discrimination.
Xquisite Landscaping supports compliance with the Boston Residents Jobs Policy and strives to recruit, hire, and retain Boston residents; as well as women, and individuals from diverse backgrounds.
Xquisite Landscape is a Drug Free Workplace.